Information for Incoming Students

Below you will find all information relevant for Incomings at the Department of Ancient History. For a general introduction about semester dates, registration, orientation, etc. visit "Studying at the University of Vienna".

Mobility Coordinator

Our mobility coordinator helps you with questions concerning your studies at our department. He provides information regarding specific courses, course registration and exams, Learning Agreement, etc. 

Mobility Coordinator:

Martin Hallmannsecker

Room: HP.185, Universitätsring 1, 1010 Wien

Consultation hours are to be arranged via e-mail.

International Office

For general information concerning your ERASMUS stay, please visit the website of the International Office. The International Office receives your nomination from your home university and sends you the Letter of Acceptance. They can answer questions regarding your admission and student ID card, accommodation, living in Vienna etc.


Course Offer and Course Choice

Course Directory

The courses offered by our department can be found in the course directory. Detailed course information, such as the language of instruction, first course sessions, lessons per week and ECTS credits are stated in the respective course descriptions. Should you need even more detailed information about a certain course, please contact the mobility coordinator.

The course directory for the upcoming semester is published in August (for the winter semester) or January (for the summer semester). If you need an overview of the offered courses earlier, please refer to the course directory of the relevant preceding semester. (However, many courses are NOT offered at a one-year cycle.) Please note that not all courses are held each semester and changes to the course offer are possible.

ECTS and course types

Please note that the number of courses and the amount of ECTS credits you need to obtain at the University of Vienna depend on your home university’s requirements.

There are different course types: Lectures (Vorlesungen, VO) are courses where regular attendance is not mandatory. Usually there is a written or oral exam at the end of the semester in order to obtain a grade. Training courses (Übungen, UE, Vorlesungen mit Übung, VU and Guided Readings, GR), proseminars (Proseminare, PS) and seminars (SE) are courses with compulsory regular attendance. Assessment criteria are active course participation, presentations, midterm-tests, papers as well as written and/or oral end-of-term tests.

Grades are awarded within a five-digit grading system ranging from 1 (excellent) to 5 (unsatisfactory).

As an exchange student you do not have to take courses from the STEOP module (“Studieneingangs- und Orientierungsphase“ i.e. “Introduction and Orientation Phase”); you are even recommended not to take any of these courses.


Course registration

Registration Deadlines

Course registration at our department usually starts in September for the winter semester and in February for the summer semester. Please note that it is mandatory to register for a course, even if you are not yet sure that you will eventually take it. It is not possible to attend any course without prior registration.

Course registration is done via U:SPACE. You do not have to be in Vienna in order to register for courses. The International Office will send you an email with your student ID number and the instructions on how to activate your u:account well before the start of the registration period.

Registration process

Theoretically, this is what you need to do: in order to register for a course, please follow the registration link in the course directory. It is provided in the section "An/Abmeldung" (please note that this link is only active during the registration period!). Please choose "Erasmus-Modul" when asked for the module during registration. Further information can be found here. The registration is complete once your status in U:SPACE has changed to "angemeldet" (i.e. "registered") after the end of the registration period.

In practice, you need to get in touch with your contact person / coordinator by mid-September / mid-February to discuss your course selection, get your course choices approved and register (= apply) for the courses via U:Space.

Another important point is that you have to attend the first session of a course, otherwise you might lose your place.


Should you decide to not to take part in a course after all, please deregister from the course via U:SPACE as soon as possible so that your space can be given to another student. Please also tell your course instructor about your deregistration.

If you do not deregister, you might receive a negative grade for the course in your transcript of records.


Learning Agreement

Learning Agreement

For us it is sufficient if you provide your Learning Agreement after your arrival in Vienna at the beginning of your ERASMUS stay.
Please come to see the mobility coordinator during the consultation hours to discuss the details of your course selection in person.

Confirmation of other courses

Please note that our mobility coordinators can only confirm courses from our field of study. If you wish to attend courses outside our field of study, you should use an extra Learning Agreement which lists these courses. Further information on this matter can be found here.


Exams and Transcript of Records

In order to sit exams it is often necessary to register for exams via U:SPACE. Registration for exams usually starts 1-3 weeks before the day of the exam.

Exam dates

The exam dates are usually announced during the first course session at the beginning of the semester. Exams are usually held at the end of the semester or up to one week after that.

Transcript of Records/Confirmation of Attendance

Grades and ECTS credits are usually registered in U:SPACE within one month after the exam. The system allows you to print your transcript of records with a digital signature at least until the end of April (stay in the preceding winter semester) or until the end of November (stay in the preceding summer semester).

In case you do not need a grade or ECTS credits but just a confirmation of attendance for a course, please mention this to the respective course instructor right at the beginning of the semester.